Compare
PDF vs DOCX
PDF is suited to distributing a reviewed page layout; DOCX is suited to creating and revising a document. Choose by what the recipient needs to do.
Which format should you choose?
Send DOCX when the recipient must edit content; send a checked PDF when the final layout matters for viewing or print.
Good fit for PDF
Document distribution · Print-ready data
- Sharing a fixed layout
- Handouts and deliverables
Good fit for DOCX
Creating editable documents
- Reports and drafts revised collaboratively
Basic information
| Field | DOCX | |
|---|---|---|
| Extension | .docx | |
| MIME type | application/pdf | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Common uses | Document distribution · Print-ready data | Creating editable documents |
| How to open | Open PDF in a browser or PDF reader. | Open it in Microsoft Word or a DOCX-compatible word processor. For important documents, check fonts, figures, comments, and page breaks in the recipient's environment. |
| Export or convert | Print, extract text, or export images according to the purpose. Check page order, fonts, links, and image quality after conversion. | For final distribution, export to PDF. Before and after export, check font substitution, page breaks, links, and image resolution, and retain the editable DOCX separately. |
Choose by use case
Sharing a fixed layout
Document distribution · Print-ready data
PDFHandouts and deliverables
Document distribution · Print-ready data
PDFReports and drafts revised collaboratively
Creating editable documents
DOCXKey point 1
PDF presents a page-oriented result for distribution.
More on the differencesKey point 2
DOCX keeps text, styles, tables, and images editable.
More on the differencesMore on the differences
Keep the editable DOCX source and inspect the exported PDF before distribution. Check fonts, page breaks, links, images, accessibility, and print output, especially for important documents.
- PDF is generally better for a consistent final appearance across viewers.
- DOCX supports ongoing edits but its layout may vary between applications and fonts.
- Exporting to PDF does not preserve the same editing workflow.
Frequently asked questions
Should I delete the DOCX after making a PDF?
Keep the editable source if revisions may be needed. Distribute the PDF as the reviewed final copy.